Email, as we know it today, is an essential element to conducting personal and business activities on a daily basis. When we pick-up our phone or arrive at work, more than likely, email is the first thing that we review. It drives our daily activities, and we use it to inform what we need to get done throughout the day – even when communicating with someone in the next office or cubicle. Email is used to negotiate and confirm agreements, send important documents and contracts as well as to share and request confidential information – generally over untrusted networks.
A brief history
Email, however, was not designed for this purpose when it was first introduced over 50 years ago as a messaging system between time-sharing computers primarily in government, education and research facilities. In 1971, the first email message was transmitted to another computer outside of the sender’s network. And, sometime in the early 1980’s, Simple Mail Transfer Protocol (SMTP) was adopted as the internet standard for email transmission. By the mid 90’s almost everyone had an email address. However, email was (and is still) utilizing technology built 30 years prior. The use of email grew; and unfortunately, security did not keep pace.
Email is not as safe as you think or hope
Email by its very nature is not secure. Email is subject to tampering, intrusions, cyber risks, and loss or deletion. Many contend that email represents one of the greatest risks faced by enterprises and individuals.
Email is commonly used to store documents
Unfortunately, many of us do this thinking that the message will always be there. The loss or accidental deletion of an important email message is disruptive and carries consequences on many levels. You may have held the official document of record while your counter-party holds an outdated or inaccurate version reflecting differing terms. And, to make matters even worse, your counter-party may not have maintained a copy of a critical agreement.
Email is commonly used to document important conversations and agreements
Negotiations of new or re-negotiations of prior agreements are commonly conducted over email for simplicity and expediency. Regrettably, the truth is being trusted to and preserved in an email account for which it was not intended.
Common sense best practice
Many companies are mandated by state and federal books and records rules to archive email records. Regardless of requirements, it is still a best practice to institute an email archival plan to minimize disruptions, address legal challenges and to strengthen business continuity.
ULedger Email – Benefits of a Tamper-Proof Audit Trail
- Data Preservation
- Business Continuity
- E-Discovery and Litigation
- Internal Investigations and Research
- Internal Monitoring
- Regulatory Compliance
Unlike standard email archiving systems, ULedger’s Blockchain-based email solution allows you and your organization to create a tamper-proof history of email communications. In addition to maintaining a secure copy of emails and their history, our Blockchain based audit trail ensures a complete, accurate, and provable history of email traffic over time.